To prepare an advance on behalf of another Yale employee, you must be set up as a delegate. When uploading EIB Accounting Journals, search and run the FDM Revenue Categories' or 'FDM Spend Categories report in Workday to determine the Revenue or Spend Category codes.

Common Spend Categories in Workday. WORKDAY SPEND CATEGORY WORKDAY_DESCRIPTION: 02 AA. Spend categories drive the accounting that connects the asset, item, or service to the appropriate Ledger Account. Spend Categories.

Workday Commonly Used Revenue and Spend Categories.xlsx. When creating a requisition in Workday, users will see spend category recommendations populate upon entering an item description. What spend category should I use to process payments to designated vendors in Workday? Workday Spend Categories Update. Accounting adjustment may be used to move funds from one cost center to another in order to correct transactions posted to the wrong cost center, or for other reasons such as correcting a spend category, revenue category, grant, gift or project. Revenue/Spend Category: A more granular view of revenue or expenses incurred at the University. A Company worktag is a fundamental Workday dimension that represents a single legal entity. The updated Spend Category List can be viewed in Workday. Screenshots. generally appearing as a drop -down list in Workday - Customer-Supplier - Employee - Job Profile : Organi-zational. 8/29/19 . Roles and security can be assigned to any level of hierarchy; 3. 15.95 KB. Definition Spend Category represents a level of significance for transaction analysis and is used to provide a more granular view of the expenses incurred by the Company or unit than what is provided by Ledger Account. Tools for sourcing and supplier engagement. A Cost Center is a department, division, institute, or major program. Payroll and Workforce Management Scheduling, time and attendance, absence management, and payroll. spend category hierarchies for equipment Depreciable Capital Equipment SCH1 Non-Depreciable Trackable Equipment SCH1 SC0446 Audio Visual Equipment SC0559 Cameras See attached list of Revenue and Spend Categories commonly used in Workday. Photography (3865) : Photography and related activities, including art direction, photo capture, photo editing and delivery, location scouting, etc. Below are the most common categories used by Lynn University departments. Step 5: Under Spend Authorization Information, enter your travel details. Category Management is extremely valuable to organizations that conduct sourcing initiatives. Spend Category Name Transaction Detail Description Capital Ledger Transaction Detail When uploading EIB Accounting Journals, search and run the FDM Revenue Categories' or 'FDM Spend Categories report in Workday to determine the Revenue or Spend Category codes. Cost Center. Enter the search criteria to see select categories and click view. Banner Expense Accounts Workday Spend Category required 61000-Faculty Salaries Tenure & Tenure-Track Faculty 61000 Academic Salaries & Wages 61005-Emeriti Faculty Visiting Faculty 61000 Academic Salaries & Wages 61010-Other Faculty-10% Benefits Short-Term Faculty 61000 Academic Salaries & Wages

A Workday business process used to perform accounting adjustments for paid expenses. 02AA MANAGEMENT SERVICES; SC00024; SC00024 Management and Organizational Services; 02 AB; 02AB DATA PROCESSING SERVICES; SC00029; SC00029 Computer and Information Services - Acquisition; 02 BA; 02BA FINANCIAL ADVISORY SERVICES; SC00026; Workday's system-of-record means spending activity is automatically tied to workers and can be linked to projects or activities via Worktags, so managers and business leaders have a complete view of total worker cost including both compensation and the resources used to get work done." Company: Defaulted to Brigham Young UniversityHawaii. Account Code *Developed prior to Workday go-live, information subject to change *Banner to Workday crosswalk will be distributed closer to go-live.

8. Phase 1A captures the full structure and will be expanded/refined through subsequent phases. It is the responsbility of the user selecting the spend category to be aware of the Terms and Conditions of the awarded Workday provides a complete set of cloud spend management solutions that help you streamline operations and control indirect spend. Tools for sourcing and supplier engagement. Collaboratively run sourcing events, streamline supplier selection and contracts, and analyze performance to drive better outcomes. Automation to free up time. Collaboratively run sourcing events, streamline supplier selection, manage contracts, and analyze performance to drive better outcomes. Any employee can create a Spend Authorization for themselves.

Purchasing Department https://purchasing.miami.edu 4/7/20 M.R. In Workday Financials, revenue and expenditures will be more easily linked because it is a single ledger system. Catering, Entertainment, Food and Hotels (All catering should be on a Service line) SC08623 Food Service SC08624 Entertainment - Food, Beverage, Reception All orders for Compass Group / Supplier ID # P15451009/ formerly Chartwells Dues and membership fees paid to educational, business and athletic associations or societies. The request for this feature is fairly new in Workday, so we will continue to provide feedback to see if we can help enhance this functionality. To help identify a one-to-one match between AIS subclass objects and the new Workday ledger account with revenue/spend category, FACT reports also include a tab that helps identify which revenue/spend category is the most likely to apply, as well as a column that lists more categories to show other possible revenue/spend. Common Spend Categories in Workday. It is identified as an Org Code in KFS. These items are also tracked as assets in Workday and must be tagged by inventory control. The Category The related Ledger Account will default. Spend categories are a required element for every Workday Procurement transaction. SC08623 Food Service SC08624 Entertainment - Food, Beverage, Reception SC08625 Entertainment - Other SC08208 Food Supplies SC08619 Meetings - Subsistence SC08800 Hotel Conferences & Seminars The table below shows the two spend categories requiring a transaction detail worktag when entering a requisition. Improves decision making with better data to support all financial transactions. Spend Category Name Description of Use Used for outside photocopying or printing services May be used for foreign currency transaction fees on purchase cards Used for student fellowship stipends, to support the student's own academic research Used for donor, employee, and student awards, prizes, or other recognition costs. Spend categories are a blend of commodity codes which identify the type of good/service being purchased AND object codes from the Legacy system.

In the search type ACN Audit Spend Categories and enter. This spend category can be used to track small equipment or other items that are not captured by asset tracking processes used by the Controllers Office. Workday Legacy System Spend Category Object Cost Center OPU / School Code / Building Code Program Special Cost Center (SCC) Supplier Vendor Worktags Account String / Budget Code Spend Authorization Business Leave Form Expense Report Direct Payment for Provides greater transparency and easier access to financial information. For more helpful Workday resources such as spend categories, program codes, and sales items, visit General Accounting. The spend categories listed here do not mean that they are allowed on your specific grant/award. DRIVER WORKTAG. Please use the appropriate spend category worktag for your procurement transactions. Workday provides a complete set of cloud spend management solutions that help you streamline operations and control indirect spend. Cost Center Hierarchy. Spend Category Workday Spend Category Name. Used for transaction data and reporting, and has additional features, including: 1. It helps to monitor expenses intuitively by automating the process and developing engagement with suppliers.

Costs incurred for Advertising initiatives including lead Flat rate fringe is a personal services expenditure like earnings and tuition remission. Its a level at which budgets can be created and managed. Required for all expense transactions. Spend Management Strategic sourcing, procure-to-pay, inventory management, and expenses. spend category guide 11/25/2019 If there is not a code listed here that applies to the expense being processed, please contact a Financial Assistant in the Business Office. This change was done to provide a spend category departments can use on their requisitions and purchase orders to flag purchases that need to be manually registered as departmental inventory. Account Attribute Worktags: An FDM dimension that is used to facilitate Workday transactions and create financial reports. Step 2: Log in to Workday using your BYUH Net ID. The Spend Category worktag is used to provide insight into the University's expenses. Talent Management Talent acquisition, learning, and performance optimization. 1. Having said that, it is important to point out what we know about the different types of revenue and how they may function in Workday. 2. The Spend Category Crosswalk (previously known as the Category Buyer Listing and the Strategic Teams documents) can now be found on the University Purchasing website, under "Our Team". Important Note: This is a list of spend categories not automatically restricted on the Grant Worktag in Workday. As part of the transition to Workday, a selection of Spend Categories were marked as being available for creating Expenses, but did not have an accompanying Expense Item (worktag required by the Expenses business process). To view all spend categories click ok. This is especially true if they want to capture key knowledge around a specific sourcing category integrated within the corresponding organizational spend. Select the spend category that aligns with the marketing service provided. Ability to organize into hierarchies; 2.

Select ACN Audit Spend Categories 3. Workday spend categories can be deemed trackable while others are not tracked. Spend categories are a blend of commodity codes which identify the type of good/service being purchased AND object codes from the Legacy system. Workday spend categories can be deemed trackable while others are not tracked. Additionally, users can find suggested spend categories by using the suggested tab in the drop-down menu. Category Workday Spend Category Name Workday Spend Delegation of authority can be requested one of two ways: Any employee can directly delegate authority to another employee in Workday. Catering, Entertainment, Food and Hotels . Spend categories which will be part of FDM will be configured for Phase 1A. In KFS, this is identified as Chart/Campus. Note: The FRS/FDM Conversion tool will provide the associated mappings for FRS data elements to the required Workday worktags. Includes replacement of existing Chart of Accounts with Workday Foundation Data Model (FDM).New FDM designed in this Phase 1A and refined in subsequent phases. . Effective July 8, spend category recommendations should appear in Workday. Data audits are reports used to view a list of Workday dimensions and their related worktags Available Data Audit reports (not everyone will have access to all of these) Data Audit - Cost Center and Cost Center Hierarchies Data Audit Spend Categories and Spend Category Hierarchies Workday requires a special transaction detail worktag to be used when certain spend categories are used in a requisition. Spend Categories. Workday Spend Management is a cloud-based platform that works towards managing and streamlining spend analytics. To help identify a one-to-one match between AIS subclass objects and the new Workday ledger account with revenue/spend category, FACT reports also include a tab that helps identify which revenue/spend category is the most likely to apply, as well as a column that lists more categories to show other possible revenue/spend. Step 3: Click the Expenses icon. Workday Description DUES & FEES Dues: Dues & Membership Fees: 915100 SC275 DUES AND MEMBERSHIPS. The Spend Category Crosswalk describes categories in detail, as well as how they translate into Workday spend categories, from previous Peoplesoft categories. These expenditures will be posted at the spend category level in Workday Financials. Purchasing M.R. Step 4: Under the Actions column, click Create Spend Authorization. The most important difference between Workdays FDM and our legacy chart of accounts lies in the quality and quantity of descriptive attributes or keywords, known as Worktags in Workday, that are assigned to describe business processes and help users easily identify and locate specific accounts.